We often hear that first impressions are important, but nobody talks about it the importance of the last impression!
Whether you’re launching an extensive email marketing campaign or simply reaching out to your customers daily via email, your email signature matters!
77.8% of marketers check their inbox more than five times a day, and every time you email a customer or partner, your email signature will be the last impression they have of you, and over time, it could become the image it has of your brand.
In this article, we’ll show you how create an email signaturewe’ll give you the best design tips and introduce you to professional email signature templates for Gmail, Outlook and Apple Mail.
The 9 Best Free Email Signature Generators in 2023
Check out the top 10 solutions that generate impactful email signatures for your emails.
1. My signature
The email signature generator My signature offers a wide range of templates and design options for creating professional looking email signatures. To help you personalize your signature, you can choose from a variety of templates and design options.
This email signature software lets you easily incorporate your logo, color scheme, font choice, and other elements like social media links and contact information to create an informative and eye-catching signature.
Plus, MySignature is compatible with popular email clients like Gmail, Outlook, and Apple iCloud Mail, ensuring your signature looks great on any device.
The features of MySignature:
- Add-ons for tracking marketing and sales goals
- Unlimited email clicks and open tracking for Gmail
- A simple install and update using the Gmail Chrome extension
- Customizable social media icons and promotional banners
- Manage signatures from your account dashboard
- Email signature analytics
- Creating your email signature for Google Workspace
- HTML email signatures provided
Explore the G2’s MySignature review to learn more about its advanced features.
Note : 4.6 / 5
2. New old stamp
Newoldstamp is the perfect choice for small businesses. You can easily create and enhance your branded signature for all company employees without involving technical or design teams.
The software integrates seamlessly with popular email clients and devices, including smartphones, and allows users to easily customize consistent, personalized signatures on all corporate emails. Find out more about this software and its advanced features by checking out Newoldstamp’s Capterra reviews.
Note : 4.6 / 5
3. Exclamation cloud
Because it’s designed for Microsoft 365, Google Workspace, and Microsoft Exchange, you’re guaranteed that all your emails will have a dynamic, professional signature regardless of the device they’re being sent from. It also allows you to manage other elements such as promotional banners or social network icons.
Check out the testsExclamatory cloud Capterra Software for complete information on this software.
Note : 4.6 / 5
4. Xink
Xink is another email signature generator that you can use to centrally manage your email signatures in Outlook (Win/Mac/RDS/Citrix/iOS/Android), Outlook (browser), Gmail and Apple Mail.
Xink is affordable software with an easy-to-use management system that allows you to customize signatures for all your staff and schedule marketing campaigns to increase your brand presence.
You can check out Xink’s thorough and honest G2 testing to learn more about this handy piece of software.
Note : 4.1 / 5
5. Open sense
With signature maker Open sense, you can get professional email signatures; works with Office365, G-Suite, and marketing automation platforms like Adobe Marketo, Pardot, Eloqua, Microsoft Dynamics, Salesforce, and HubSpot.
Check out the detailed tests of Opensense on Capterra and compare its features with other software from our list.
Note : 4.9 / 5
6. Signature Satori
Usage Signature Satori for your business and manage your Gmail email signatures for your entire G-Suite domain in one place. Standardize your branding and optimize your signatures with tracking via Google Analytics integration with this software.
Note : 4.9 / 5
7. Cross mail signature
Crossware mail signature is a trusted business tool for creating and applying centralized HTML email signatures. Elegant, compliant, and personalized signatures are dynamically applied to emails sent from any device. Offers subscription pricing for Microsoft 365, Microsoft Exchange, and HCL Domino platforms.
Crossware’s test of the G2 provides more insight into its advanced features.
Note : 4.8 / 5
8. AdSigner
AdSigner is one of the best signature maker that allows you to manage all your signatures and marketing campaigns in one place. With this software, you can centrally manage everyone’s email signatures, check the visual consistency of all email signatures in your organization, and decide which users and emails receive the signatures.
Check out Capterra’s AdSigner reviews and see how it compares to other software on our list.
Note : 4.5 / 5
9. Letsign
Good natured is the simplest yet most popular solution to create, assign and manage business email signatures and add targeted marketing banners. It is compatible with Microsoft 365 and Exchange, as well as all devices. Letsignit is easy to use and effective software for medium and large companies.
Check out Letsignit’s G2 reviews and learn more about this software and its advanced features.
Note : 4.8 / 5
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Now let’s look at some design tips that might come in handy when designing creating an email signature.
How to Create a Professional Email Signature?
Your signature doesn’t have to be flashy to be effective. In fact, the best email signatures are often simple. Here are some examples of dos and don’ts.
- Keep it short. Have no more than 3-4 lines of text.
- Don’t overload. Prioritize instead including all social media or website links.
- Add an image. Your company logo or a simple professional likeness can add authority and build trust.
- Do not add your email address. While it may seem obvious, many people needlessly add their email address to their signatures.
- Pay attention to the coordinates. Not everyone you contact via email should have your phone number.
- Don’t promote a personal calendar with a professional email signature. Yes, you are proud of your cat’s Instagram account. But it has nothing to do with your professional life, so it has no place in your professional email signature.
- Add color. Use the same color scheme and font as your business marketing content.
- Don’t go overboard with fonts and don’t use animated gifs. Maximum two characters. Please, no flashy flashing elements.
- Optimize for mobile devices. Send yourself a test email and see if your signature looks good on your mobile device.
What information do users add to email signatures?
Poll Results revealed that in addition to the essential elements of an email signature such as name, company name, website and phone number, users commonly add other important elements:
- Social networks: 75.8%
- Call-to-action buttons: 32.3%
- Disclaimers: 29%
Other use cases include promotion of new products and features as well as the distribution of content such as white papers, ebooks, case studies, videos and webinars.
Email signature templates for Gmail, Outlook and Apple Mail for inspiration
Here are some examples of email signature templates corresponding to specific professions or universes:
Email signature templates for small business owners
lawyer email signature template
Real estate agent email signature template
restaurant email signature template
Designer email signature template
Conclusion
You can create a high-impact signature in minutes that stands out and grabs the attention of your recipients.
- Your name, as well as your job description, your company and all contact details important to your recipients must be indicated.
- For a successful design, add company-friendly colors, dividers to divide content, and a design hierarchy that encourages the recipient to read the most important information first.
- Where possible, provide access to promotional offers, social media icons, and personalized meeting links.
- Create UTM codes for tracking links in your signature.
- Make sure the signature looks good on mobile.
Use a signature generator like My signature it’s the easiest way to create a professional and eye-catching signature. We recommend using it as a marketing strategy that can increase your sales and help you improve your conversion.
Frequent questions
Some frequently asked questions about email signature:
Q1) Need an email signature?
Answer : It is not mandatory, but it is preferable to have your full name, position, phone number and social links for professional purposes, but also to get more leads because a link to your LinkedIn or social accounts in your signature can make it more easy for people to find you.
D2) What if you use the free and default signature generation feature on Gmail?
Answer : Yes, you can, but you wouldn’t be able to add social media links or add more fonts, colors, and other information to your email signature, which is highly recommended.
D3) Should an email signature be elegant or professional?
Answer : There is nothing special about being professional. You should always choose a subtle email signature that fits well with your branding. Childish signatures are generally ignored.
